Travel Services Add-On for Wedding Planners

If you're a wedding planner who also holds an IATA accreditation or operates as a licensed travel agent, your standard planning contract isn't enough. The moment you start booking flights, securing room blocks, arranging ground transportation, or coordinating destination travel for your clients, you're stepping into travel agent territory—and that comes with an entirely different set of risks, liabilities, and regulatory requirements. This done-for-you template gives you two flexible options: a comprehensive standalone addendum or a condensed contract section that integrates directly into your existing wedding planning agreement. Both are attorney-drafted and ready to customize with your business details. Just drop in your IATA number, state registration, and fee structure, and you're protected. What's Inside: This template covers everything unique to wedding planners who double as travel advisors—from IATA accreditation disclosures and agency relationship definitions to airline ticket restrictions, charter aircraft terms, and travel-specific force majeure events. It addresses the gaps your standard planning contract doesn't touch: third-party supplier liability, travel documentation responsibilities, booking accuracy requirements, and what happens when a client's flight gets cancelled, a charter operator substitutes aircraft, or a destination wedding gets derailed by a government travel advisory. This Template Covers Situations Like: When a client's name on the booking doesn't match their passport and they miss their flight When an airline cancels and the client expects you to cover rebooking costs When a charter flight gets grounded for weather and the client demands a refund When a client declines travel insurance and then tries to hold you responsible for trip cancellation losses When you're coordinating room blocks and the hotel oversells When a destination wedding falls through due to a travel ban or natural disaster When a client disputes a charge for travel services you've already booked and paid for When you need to share client passport and personal data with airlines and hotels When travel supplier terms conflict with your planning contract Best Suited For: Wedding planners, event planners, and destination wedding specialists who hold IATA accreditation, operate as licensed travel agents, or regularly coordinate client travel including flights, accommodations, ground transportation, room blocks, or private charter services.